This process is only applicable if there are multiple service tickets that fall under the same invoice / PO.
Only use this process if directed by Murphy Ariba Support.
If you have questions about this process, please open a ticket at the link provided below.
https://murphyoilcorp.freshdesk.com/support/home
| 1. From the home page, CLICK on Workbench. (If you have not customized your Ariba Workbench, please follow these instructions: Ariba Workbench Setup (New View).)  CLICK the Service Sheets tile.  |
2. VERIFY that all relevant SES's are in Approved status.
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3. Once confirmed, CLICK the ORDERS tile. Then, CLICK on the Order Number that is to be invoiced.
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4. CLICK on Create Invoice --> Standard Invoice.
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5. *NOTE: Canadian Suppliers - GST number is entered into the Supplier Tax ID field. *NOTE: Canadian Suppliers - If GST only, keep Header Level Tax selected. If GST & PST apply, choose Line Level Tax and follow link to instructions below on how to enter PST. |
6. Locate Approver Name / Email Address *NOTE: Email structure for approver: FIRST_LAST@murphyoilcorp.com OR @contractor.murphyoilcorp.com *NOTE: If the email address is incorrect it can cause rejections. *NOTE: Murphy Buyers are NOT valid approvers. |
7. ENTER Service Start and End Dates.
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8. CLICK on the Add to Header menu.
SELECT Attachment to add documentation to the invoice. CLICK Add Attachment CLICK Choose File/Browse to access invoice document from your computer. Select document. CLICK Add Attachment .
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9. Taxes must be applied only at the header level.
Header Level Tax: will apply same tax rate to all lines
Line Level Tax: wll apply a tax to specific line items.
*NOTE: If there is no tax, then a 0 (zero) must be entered into this required field. *NOTE: Canadian Suppliers - If GST only, keep Header Level Tax selected. If GST & PST apply, choose Line Level Tax and follow link to instructions below on how to enter PST.
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10. SCROLL DOWN to the Line Items section and REVIEW the line items selected to be invoiced. All applicable SES's will be listed. The SES number is displayed on each line item of each SES and will be defaulted to Include.
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11. If needed, REMOVE a line item from the invoice by deselecting the green radio. This will turn grey and the line item will not be shown on the Create Invoice screen.
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12. CLICK on the Update button to ensure no errors exist with the invoice. (SCROLL to the top to review. An Error message appears if errors are found). Sub- Totals and Totals will be located at the top of the screen. Please ensure all Sub-Totals and Totals match the PDF of the invoice.  |
13. CLICK on the Next button to go to the review page. Please ensure all Sub-Totals and Totals match the PDF of the invoice.  |
14. REVIEW all the information to ensure that the invoice will be processed in a timely manner. If there are any discrepancies to correct, CLICK on the Previous tab.  |
15. After final review, CLICK on the Submit button and the invoice is sent for approval. |
16. Once the screen refreshes, a message appears stating that the invoice is submitted. |
| 17. There are 2 options given: Print a copy of the invoice
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